Results sets that are saved as text files or are sent as email attachments are formatted without hard carriage returns (line endings) internal to the paragraph text. This format permits maximum flexibility when you are pasting the text or opening the file with word- processing packages.

However, depending on the application used to view the file, it may appear as if each paragraph is on its own line. This happens when the viewing tool does not apply word wrapping to the text in the file. Your email tool may launch a browser window to view a text attachment that will not perform word wrapping on text files.

Below are tips with instructions for working with text email attachments. By following these steps, your paragraphs will word wrap within the viewing window and on the printed pages. Many email readers, like Microsoft Outlook, are already prepared to word wrap the paragraphs in text attachments. In these cases, users are automatically set up for word wrap.

If your email reader does not display the text attachment correctly, follow these steps:

1. Instead of launching the saved attachment with your email viewer, save the attachment to disk and then open it with Notepad. Select Format/Word Wrap (on a Windows PC) or open it with TextEdit (on a Macintosh PC).

2. Save the attachment to disk as .doc and open it with Word (or any other word processor), which will automatically word wrap the paragraphs. The PC utility WordPad also does automatic word wrapping and can handle large files.

3. Configure your email reader to launch a word-processing package for this type of attachment. Use Notepad or Wordpad (Windows) or TextEdit (Macintosh) for any file with Mime Type text plain. The instructions above vary, depending on which email reader you use.

4. Copy the text from the email reader's display window. Using the top menu, select Edit/Select All (ctrl-a) then Edit/Copy (ctrl-c). Paste the text into a word-processing window with Edit/Paste (ctrl-v). *

5. Send the email to yourself in HTML or RTF format instead of the text format. HTML attachments launched by browsers will automatically word wrap. RTF attachments should launch a word processor (if your reader is configured) to recognize Mime Type application/rtf and the word processor that automatically word-wraps the document.

* Note: these instructions will be somewhat different for Macintosh users.